Votan Labs
services

What we help Perth businesses do.

Five groups of work, all aimed at the same thing: a calmer, faster, more reliable business. Automation first, AI-assisted, agentic where it earns its keep. Pick what you recognise, or send through what is bothering you and we will help work it out.

  1. 01 / 05

    Workflow automation, the foundation

    the problem

    Your team loses hours every week to manual admin: re-typing data, chasing follow-ups, copying information between systems, and preparing the same documents over and over.

    what votan does

    We automate the busywork that gets in your team's way, starting with the highest-impact tasks. Deterministic, predictable, easy to audit. You see time saved within weeks, not quarters.

    example outcomes

    • 01

      Intake forms that route the request to the right person automatically

    • 02

      Reminders, follow-ups, and chasers that just happen on their own

    • 03

      Quotes, invoices, and jobs syncing between CRM, finance, and ops

    Tools we might use: Microsoft 365, Power Automate, Zapier, Make, n8n.

  2. 02 / 05

    Getting your systems to work together

    the problem

    You pay for a pile of apps that do not talk to each other. The same information lives in three places, none of them up to date.

    what votan does

    We connect the systems you already use so data flows between them automatically. One source of truth, less double-handling, fewer mistakes. This is also the plumbing every AI agent depends on.

    example outcomes

    • 01

      Your CRM, finance, and operations tools sharing the same information

    • 02

      No more copy-paste between systems

    • 03

      Reports that reflect what is actually happening, in real time

    Tools we might use: Microsoft 365, Power Platform, and your existing line-of-business apps.

  3. 03 / 05

    Tidying up how work flows

    the problem

    Work moves through your business in a messy mix of email, phone, chat, and spreadsheets. Things get missed, duplicated, or stuck because nobody can see the full picture.

    what votan does

    We map how a job actually moves from first contact to done, find the gaps, and redesign the flow so it is simple, clear, and easy for your team to stick to.

    example outcomes

    • 01

      A single, clear path for every job, lead, or request

    • 02

      Clear ownership at each step, so nothing falls through

    • 03

      A shared view your whole team understands

    Tools we might use: workshops, process mapping, and your existing systems.

  4. 04 / 05

    AI-assisted automation

    the problem

    You keep hearing about AI but have no idea where it would actually help, or how to use it without putting your data and reputation at risk.

    what votan does

    We add AI inside your automations where it earns its keep: drafting replies, summarising long threads, classifying incoming work, extracting data from messy documents. A human reviews anything that matters.

    example outcomes

    • 01

      A clear, honest picture of where AI helps and where it does not

    • 02

      AI drafting and summarisation built into the workflows you already use

    • 03

      Internal AI assistants your team can use without leaking sensitive information

    Tools we might use: Microsoft 365 Copilot, Azure AI, OpenAI, Anthropic.

  5. 05 / 05

    Agentic AI: multi-step agents that take action

    the problem

    Some jobs are not a single step. Triaging enquiries, chasing quotes, pulling together a client report, monitoring an inbox. They are multi-step work across multiple systems, and they currently sit on a person.

    what votan does

    We design and build AI agents that read a situation, decide the next move, and act across your connected systems. With scoped access, approval steps for anything sensitive, and a full audit trail.

    example outcomes

    • 01

      Intake and triage agents that classify, enrich, and route work

    • 02

      Follow-up and reporting agents that run on schedule, not on someone's memory

    • 03

      Internal helpdesk agents trained on your processes, with citations and a clean handoff to a human

    Tools we might use: Microsoft Copilot agents, Power Automate, LangGraph, n8n, custom code.

Start a conversation
get in touch

Not sure which one you need?

A few short answers is all it takes. We reply within one business day.

We will read this ourselves and reply within one business day. No pressure, no obligation.

our promises to you

  • 01

    Objective and honest

    We only recommend what genuinely helps your business. If you do not need it, we will tell you.

  • 02

    Safe and secure

    Your data and reputation are protected. Proper controls, no reckless experiments.

  • 03

    Clear scope, no surprises

    An agreed scope from day one. No budget blowouts, no projects that drag on.

  • 04

    Led by you

    We follow your priorities and the way your team likes to work. You stay in control the whole way.

let’s talk

Not sure where AI fits in your business? Let’s work it out together.

Tell us what is slowing you down. We will read it ourselves and come back with honest, no-pressure advice.

Tell us what is slowing you downSee how we work